Officer roles

President

Individual who has been active in the organization.

MAJOR DUTIES

  • Preside at all meetings

  • Regularly meet with the designated campus representative regarding booster activities

  • Resolve problems in the membership

  • Regularly meet with the treasurer to review the organization’s financial position

  • Select an officer as the designee to receive the bank statements through the mail at their home address

  • Schedule annual audit of records or request an audit if the need should arise during the year

  • Perform other duties as needed

VICE President

Acts as the president’s representative in his/her absence. Must remain familiar with the organization.

MAJOR DUTIES

  • Perform administrative functions delegated by the president

  • Assure that fund raisers are identified, planned and completed

  • Perform other duties as needed

SECRETARY

Responsible for keeping accurate records of the proceedings of the organization and reporting to the membership. Must ensure the accuracy of the minutes of the meetings and have a thorough knowledge of the organization’s bylaws.

MAJOR DUTIES

  • Report on any recommendations made by the Executive Board of the booster organization

  • Maintain the records of the minutes, approved bylaws and any standing committee rules, current membership and committee listing

  • Record all business transacted at each meeting of the organization as well as any Executive Board meetings

  • Maintain records of meeting attendance

  • Conduct and report on all correspondence on behalf of the organization

  • Perform other duties as needed

TREASURER

The authorized custodian of the funds of the organization. Receives and disburses monies indicated in the budget and prescribed in the bylaws or as authorized by the action of the organization.

MAJOR DUTIES

  • Issue a receipt for all monies received and deposit said amounts on a weekly basis (daily if receipts on hand exceed $250)

  • Present a current financial report including bank statements, bank reconciliations and financial statements to the Executive Board within thirty (30) days of the previous month end; copies should be available for review by the general membership, if requested.

  • File current financial reports at the end of each semester (December and June) with the campus principal, campus bookkeeper and the Executive Director of Financial Services

  • Maintain an accurate and detailed account of all monies received and disbursed

  • Reconcile all bank statements as received and resolve any discrepancies with the bank immediately

  • File sales tax reports as required by the comptroller’s office

  • If necessary, file annual IRS form 990 in a timely manner

  • Submit records to audit committee appointed by the organization upon request or at the end of the year

  • Perform other duties as needed

Parliamentarian

Primary duty is to advise the presiding officer on parliamentary law and matters of procedure when requested. Should be thoroughly familiar with the bylaws and any standing rules of the group on which he/she serves.